How Much Does It Cost to Rent an LED Screen? A Quick Guide

Q: Can I rent an LED screen for a small event?

Yes, small events can rent LED screens. Smaller sizes, like 10x10 feet, are ideal for conferences or meetings, and they come at more affordable prices.

Q: What is the cost of renting an LED video wall?

Renting an LED video wall typically costs between $5,000 and $25,000 per day, depending on the size and customizations needed for your event.

Q: Are there any additional fees when renting an LED screen?

Yes, additional fees for delivery, setup, technical support, and customization may apply. Always request a breakdown of all charges before confirming the rental.

Q: How far in advance should I rent an LED screen for an event?

Booking at least 2–3 weeks in advance is recommended, especially for large events or specific screen sizes, ensuring availability and the best pricing.

Q: Can I rent an LED screen for an outdoor event?

Yes, LED screens are suitable for outdoor events. Be sure to check with the rental company about weatherproofing and outdoor setup options for optimal viewing.

Q: What is the best size LED screen for a conference?

For conferences, a 10x10-foot or 12x12-foot screen is typically sufficient for clear, visible displays that are ideal for presentations and videos.

Q: Does LED screen rental include technical support?

Technical support may or may not be included. It’s important to confirm with the rental company if on-site assistance is provided or if additional support is available for extra cost.

Q: Can I rent an LED screen for a trade show?

Yes, LED screens are a popular choice for trade shows to showcase products or videos. You can rent various sizes, depending on the booth space and audience visibility.

Q: Can I rent multiple LED screens for a large event?

Yes, rental companies can provide multiple screens or combine them into a single large display, especially for bigger events that require expansive visual coverage.

Digital Marketing Manager
Apr 24
4 min read

Renting an LED screen can be a fantastic way to enhance your event's visual appeal without the hefty upfront costs of purchasing one. From conferences and trade shows to concerts and weddings, LED screens offer a dynamic and engaging way to display content. But how much does it cost to rent an LED screen? Let’s break down the factors that influence rental prices and how to get the best value.

Why Rent an LED Screen?

Renting an LED screen can save you money and provide high-quality visuals for your event. LED screens are available in a variety of sizes and configurations, ensuring they meet the specific needs of your event. Plus, you get flexibility, no maintenance costs, and professional setup, making it a hassle-free solution.

Factors That Affect LED Screen Rental Cost

Several factors can influence how much you’ll pay to rent an LED screen. These include the type of event, the screen size, and the type of LED display.

1. Event Type and Size

The event's nature plays a significant role in determining the cost. A small meeting might only require a basic LED panel, while a large concert may need a full LED video wall setup. Larger events generally demand bigger screens, increasing costs.

2. Size of the Screen

LED screens are priced based on their size. Smaller screens for intimate settings will cost less, while larger screens or video walls require more panels and thus increase the rental price. Screen size is one of the key cost drivers.

3. Type of LED Display

Different LED displays come at different price points. A standard LED panel is usually cheaper, while LED video walls, which consist of multiple panels, are more expensive due to their size and customization options.

4. Duration of Rental

The rental period impacts the price. Short-term rentals for one or two days are generally more expensive per day, while longer rentals might offer lower rates on a per-day basis. Consider your event’s duration to estimate total costs.

5. Additional Costs

Rental services may include extra fees for delivery, setup, or technical support. Always check for hidden charges like these to ensure you get an accurate estimate. Customization or special requirements will also add to the overall cost.

LED Video Wall Rental Cost

For larger events, LED video walls provide exceptional visuals but come at a higher cost. These can range from $5,000 to $25,000 per day, depending on the size and customization of the setup. However, they provide an immersive experience perfect for concerts and large conferences.

How to Rent an LED Screen

Renting an LED screen is easy. Start by researching LED screen rental services and comparing prices. Assess the screen size, type, and support you need. Once you’ve gathered quotes, confirm details like setup and additional costs. It’s best to book in advance for availability and discounts.

Frequently Asked Questions

How much does it cost to rent an LED screen for a day?

Rental costs can range from $300 to $10,000 per day. Smaller screens are more affordable, while large video walls or specialized setups will be at the higher end.